Important Dates:
Deadline: Jan. 27, 2026
Notification of Acceptance: Feb. 10, 2026
Prospective special session organizers are invited to submit a proposal via the main conference’s submission system PaperPlaza.
The organizers of the accepted special sessions will be responsible for the high-quality peer-review of the submitted papers according to IEEE standards (i.e. at least 2 anonymous peer-reviews). The organizers will be Associate Editors (AE) for the proposed session, and they will be responsible for assigning reviewers and judging the submitted paper for the special session.
Please note: Special session proposals will not be published but papers submitted to special sessions will be part of the main conference and therefore presented and published in the same way as regular papers. Special session papers might also be included in the main track and special sessions might include regular papers based on the number of accepted submissions.
Proposals should include the following information:
Title:
Please propose a title that shows the relevance of the session for the RO-MAN community and the innovativeness of the proposed topic.
Aims and scope:
Please explain why the chosen topic is novel and relevant, with the potential to contribute to the growth of the RO-MAN community, and is also suitable for either the conference theme or a new emerging theme with potentially high impact.
Tentative speakers:
Please provide a list of prospective contributing authors and tentative titles. Special Sessions are normally expected to have 4 to 6 papers. Invited speakers or session-related demonstrations (such as renowned speakers or industrial talks) could be a part of the Special Session.
Organizers and biographies:
Please provide a short bio-sketch of the session organizers including their experience in the topic of the Special Session.
Page limit
The proposal should be 2–4 pages in length Proposal template: Proposals should be prepared using this template.
Proposal template
Proposals should be prepared using this template.
The primary criteria in the evaluation of special session proposals will be the timeliness of the topics, the quality, track record, and diversity of the proposers and speakers, the coherence of the proposal, the novelty or creativity, and the expected value added to the overall conference. Aspects of diversity that will be considered include the age, gender, national origin, background, and workplace of the proposers and speakers.
We will give priority to proposals that fully follow these requirements. Moreover, we encourage the submission of special sessions organized by communities that are under-represented within the RO-MAN activities.
Should you have any questions, please do not hesitate to contact specialsessions@ro-man2026.org